Improving Project Management Success Rate Through Agile Execution and Process Maturity

The Business & The Challenge

A large company was expanding its ERP capabilities to replace outdated Capital Projects management tools. Despite clear requirements, the implementation fell behind schedule, revealing deeper process gaps:

• Delays across critical initiatives
• Lack of agile methodology alignment
• Limited clarity on stakeholder roles
• Low project visibility and control

Objective:
Strengthen project management maturity by implementing agile-based routines and improving execution alignment with new process requirements.

‍Falconi’s Approach

Falconi introduced a structured strategy to embed modern project management practices and reduce execution delays. The approach included:

Project Management Core Elements

• Objectives & Strategic Alignment
• Activities, Standards & Tools
• Defined Roles & Responsibilities
• Leadership, Technical & Management Skills

Key Workstreams

1. Building & Managing the Project Backlog
   
    
   • Refined user stories, prioritized deliverables, and coordinated sprints
    
   • Focused on go-live readiness and test management
2. Routines Review and Design
   
    
   • Audited current structures and designed new PM frameworks
    
   • Ensured consistency across tools and reporting
 
3. New Routines Implementation
   
    
   • Piloted new project cycles with embedded agile principles
    
   • Trained team members and scaled deployment

📊 Results Achieved

KPI                                                                                          Before              After

Project Delays                                                                   50%               8% (in 3 months)

Budget Deviations                                                           35%               9%

Initiatives Managed                                                         —                  6 total

Requirements Mapped                                                  —                   ~15 per initiative

People Trained on PM  Methodology                      —                   35

Additional Deliverables:

• Assessed workstream maturity
• Consolidated roadmap and implementation strategy
• Refined backlog and aligned sprint cadence
• Embedded status tracking and change control systems

Why It Worked

• Used a clear project governance structure to define roles and expectations
• Applied multiple PM methodologies tailored to initiative complexity
• Designed user-friendly templates and reporting tools
• Provided actionable insights that accelerated decision-making

📘 Conclusion

Falconi’s method helped this organization dramatically improve its ERP project success rate by reducing delays from 50% to just 8% and aligning execution with agile practices. With over 35 professionals trained and six major initiatives stabilized, the company built a repeatable, scalable project management model that supports sustainable performance and governance.

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